Hawaii Tour 2025 Bands, Orchestras, & Color Guard

• Tour Location: Oahu, Hawaii

• Tour Date: March 31 - April 5, 2025

Hawaii Tour Meeting was on 5/23/2024, Thursday and here's detailed info shared during the meeting. Details info can be found in below. (All info from the slides which was shared via email from Mr. Stevens.

Some Things to Keep in Mind…

• Amazing opportunity for students 

• This will be the only large-scale trip that takes place during their time here  [MOST SCHOOLS TRAVEL ONCE EVERY 4 YEARS] 

• This program has experience traveling - we do it well 

• Safety is our top priority 

• Trip will be educational and fun 

• If students are on the fence and choose not to go, the regret is immense  and sets in shortly after the deadline.

Trip Inclusions

Travel and Hotel

•  Round-trip airfare between departure airport and Honolulu (only  ESTIMATED at this time, it will be added at a later time once group fares  are confirmed) 

• First checked bag fee for 100% of the group, second checked bag fee for  50% of group (instruments, including estimated oversize fees) ● Five-Nights Hotel Accommodations at the Twin Fin Waikiki ● Roundtrip airport/hotel transfers for participants, luggage, and  instruments 

• Luggage Handling at Hotel 

• Hawaii Invitational Commemorative Baggage Tag 

• Fresh flower Lei Greeting 

• Transportation as Noted in Tentative Itinerary

Educational Activities

• Outdoor Concert Participation (Orchestras, Concert Bands and Jazz  Ensembles)

• Pizza in the Park with other participating schools

• Indoor Competition with other Participating Mainland and Local Hawaii  Schools, including Awards Ceremony, Dinner and Written Adjudication  (Color Guards, Dance Teams, Drumlines)

• Large percussion & Bass instruments provided

• Music Clinic Opportunities - Concert and Orchestra at the University of  Hawaii, Color Guard with an Experienced Clinician at Kapiolani Park

Fun Stuff...

• Daily Breakfast at Hotel

• Picnic Dinner at Kapiolani Beach Park with other Participating Schools

• Pearl Harbor/Honolulu City Tour with USS Arizona Memorial (pending  ticket availability) 

• Diamond Head Hike, including Roundtrip Transportation

• Secret Island Beach Adventure, including Roundtrip Transportation and  Lunch

• Paradise Cove Luau, including Roundtrip Transportation and Dinner

Safety

Rules...4 Forever 

Boundaries 

Taped Rooms 

Expectations if rules aren’t followed

Taking care of your kids...

Students are assigned a chaperone

• They’ll check in with a chaperone frequently

• Adult chaperones will make sure students are doing well

Medication

• Medication will be administered by an adult

• Hope to have someone from the medical profession with us (MD or RN)

Family Visits

Many of our students have relatives in Hawaii 

Easiest way to visit is to have family come to us during free time

• Mr. Stevens can grant an exception to the 4 Forever rule if it is scheduled  in advance with your family

Students are NOT allowed to be picked up and taken away by family members

Tentative Itinerary

Note: Itinerary is tentative and subject to change

Day 1 – Monday, March 31 

• TBA – Check in at PHS with chaperones, tag your luggage, and load buses TBA – Arrive Airport for flight check in 

• TBA – Airline scheduled to depart for Honolulu 

• TBA – Arrive in Honolulu. Upon arrival at Honolulu Airport, you will be met in  baggage claim, presented with the traditional “Lei Greeting of Aloha” and  escorted through to board your bus for the short ride into Waikiki.  

Twin Fin Waikiki 

2570 Kalakaua Ave 

Honolulu, HI 96815

• 3:00pm – Hotel check-in and security briefing 

• Free time until Curfew

• 5:30pm – Picnic Dinner at Kapiolani Beach Park (a 5-minute walk from hotel)

Day 2 – Tuesday, April 1

• 6:30am – Grab & Go Breakfast at Hotel 

• 9:00am – Performances begin at the Kapiolani Bandstand. Instrument truck  will be on site at 8:30am. Orchestras, Concert Bands and Jazz Ensembles  participate today. 

• 11:30am – Hawaii Invitational Pizza in the Park for Lunch 

• Evening and dinner on own

Day 3 – Wednesday, April 2

• 6:30am – Grab & Go Breakfast at Hotel 

• 7:15am – Bus departs to Secret Island Beach Adventure, including Lunch 2:45pm – Bus arrives back to hotel 

• 4:45pm– Bus departs hotel to local high school for the indoor competitions,  dinner, exhibition and awards ceremony. Color guards, dance teams,  drumlines perform today.

Day 4 – Thursday, April 3

• 7:00am – Grab & Go Breakfast at Hotel 

• 9:00am - Band and Orchestra Clinics begin at University of Hawaii, Color Guard Clinic begins at  Kapiolani Beach Park 

• 11:00am – Bus departs for Pearl Harbor and the City of Honolulu tour. While at Pearl Harbor you will  visit the USS Arizona Memorial (pending ticket availability). On the Honolulu City tour you will see:

  • Iolani Palace (the only royal palace on US soil)

  • The famous statue of King Kamehameha

  • The Capitol Building

  • Chinatown and other places of historical interest in Honolulu.

  • Drive through Punchbowl

  • National Cemetery of the Pacific

• Stop for lunch during tour (please bring cash)

Day 5 – Friday, April 4

• 6:45am – Grab & Go Breakfast at Hotel 

• 7:45am – Buses depart for Diamond Head Hike 

• 10:15am - Return to Hotel 

• Afternoon free, lunch on your own. 

• 3:30pm – Buses depart for the Paradise Cove Luau 

• 9:45pm – Approximate return time to hotel

Day 6 – Saturday, April 5

• 7:00am – Grab & Go Breakfast at Hotel 

• TBA – Bag pull 

• TBA – Check-out of the hotel 

• TBA – Buses depart for Honolulu Airport 

• TBA – Flight scheduled to depart Honolulu. Arrival time is TBA.

Trip Cost

More to consider

• This price includes transportation (ground transport in Hawaii, unless  otherwise noted), hotel, educational activities, entrance to various  activities and a good portion of meals.

• It costs a lot to get all of our equipment there

  • That cost is shared by all participants

• You may have been to Hawaii before, but not with all of your friends

• You may be able to do a similar trip, but not with the unique educational  activities and not with all your friends 

• We learn a lot about working together on this trip

One more VERY important thing to consider...

Please take donations to the Portola High School Instrumental Music Program into  consideration before any trip payments.  

This trip is only possible through continued support of the music program. If the boosters  cannot meet their fundraising goals, it may not be feasible to participate in trips, like  Hawaii, in the future.  

Please keep in mind that your donation to the boosters is tax-deductible.

The suggested donation is :

Band/Orch - $300 Fall MB/CG - $600 Jazz - $200 Winter CG - $500 

Per Student Cost - Excludes Airfare**

Quad Room: $2,112.00 

Triple Room: $2,205.00 

**Airfare will be confirmed later once group schedules and fares are confirmed. A rough  estimate is $500-700 per ticket. 

Adult/chaperone rates are slightly higher than student rates.

Payment Schedule

8-Month Payment Plan	6-Month Payment Plan
July 15, 2024: $250.00 per person	September 15, 2024: $500.00 per person
August 15, 2024: $250.00 per person	October 15, 2024: $500.00 per person
September 15, 2024: $250.00 per person	November 15, 2024: $500.00 per person
October 15, 2024: $250.00 per person	December 15, 2024: $500.00 per person
November 15, 2024: $250.00 per person	January 15, 2025: $500.00 per person
December 15, 2024: $250.00 per person	Final Payment Due: February 1, 2025
January 15, 2025: $250.00 per person
Final Payment Due: February 1, 2025

Cancellation Schedule

The amounts below will be forfeited for cancellations are received in writing within the date ranges  below: 

• September 15, 2024 – November 1, 2024 $250.00 per person 

• November 2, 2024 – January 1, 2025 $500.00 per person 

• January 2, 2025 – February 1, 2025 $1000.00 per person 

• February 2, 2025 – departure No refund, 100% penalty 

In the event of full group cancellation, a $50.00 per person penalty will apply. 

Trip cancellation insurance is recommended. You can request a quote through the  registration form.

Committing to the Trip

Parent or guardian must register their student online via the Registration Form:  https://coastlinetravel.formstack.com/forms/portolahighschoolhawaii2025 

Please review the payment and cancellation schedules on the flyer and registration form  prior to registering. Monthly payments will be made directly to Coastline Travel via  credit card (via the registration form) or check. Check payments should be made to  Coastline Travel Advisors.

Please include on the memo line: 

● The name of your student 

● The word “Hawaii” 

● The month of the payment.  

Deposit is due July 15, 2024